Making Democracy Work

LWVJA Bylaws

ARTICLE I: NAME

Section 1. Name. The name of this organization shall be League of Women Voters of the Jackson Area, Inc. , herein after referred to in these bylaws as Jackson Area League. This organization is also an integral part of the League of Women Voters of the United States and the League of Women Voters of Mississippi.

ARTICLE II: PURPOSE & POLICY

Section 1. Purpose. The purpose of the Jackson Area League is to promote political responsibility through informed and active participation in government and to act on selected governmental issues.

Section 2. Political Policy. The Jackson Area League shall not support or oppose any political party or any candidate.

ARTICLE III: MEMBERSHIP

Section 1. Eligibility. Any person who subscribes to the purposes and policies of the National LWV shall be eligible for membership.

Section 2. Types of Membership.

a. Voting Members. Persons at least 16 years of age who join the League shall be voting members of local Leagues, state Leagues, and of the LWVUS; (1) those who live within an area of a local League may join that League or any other local League; (2) those who reside outside the area of any local League may join a local League or shall be state members-at-large; (3) those who have been members of the League for 50 years or more shall be life members excused from the payment of dues.
b. Associate Members. All others who join the Jackson Area League shall be associate members.

ARTICLE IV: BOARD OF DIRECTORS

Section 1. Number, Selection, and Term of Office. The board of directors shall consist of the officers of the Jackson Area League, not more than four (4) elected directors, and not more than three (3) appointed directors. One-half of the directors shall be elected by the general membership at each annual meeting and shall serve for a term of two (2) years, or until their successors have been elected and qualified. The elected members shall appoint such additional directors, not exceeding three (3), as they deem necessary to carry on the work of the Jackson Area League. The terms of office of the appointed directors shall be one (1) year and shall expire at the conclusion of the next annual meeting.

Section 2. Qualification. All elected or appointed officers and directors of this organization must be voting members of the Jackson Area League.

Section 3. Vacancies. Any vacancy occurring on the board of directors by reason of resignation, death, or disqualification of an officer or elected member shall be filled until the next annual meeting by a majority vote of the remaining members of the board of directors. Three (3) consecutive absences from a board meeting of any member without a valid reason shall be deemed a resignation.

Section 4. Powers and Duties. The board of directors shall have full charge of the property and business of the organization, with full power and authority to manage and conduct same, subject to the instructions of the general membership. It shall plan and direct the work necessary to carry out the programs adopted by the national convention, the state convention, and the annual meeting. The executive committee, consisting of the elected officials, shall function when necessary between meetings of the board of directors. Minutes of the executive committee shall be approved by the board of directors at the next regular meeting.

Section 5. Meetings. There shall be at least six (6) regular meetings of the board of directors annually. The president may call special meetings of the board of directors and shall call a special meeting upon the written request of five (5) members of the board. Special meetings may be conducted by electronic means, such as telephone conference call or e-mail. To enable e-mail meetings, appropriate procedures which allow discussion and debate must be adopted. The use of electronic meeting shall be reserved for those issues needing a decision before an in-person meeting is scheduled.

Section 6. Quorum. Thirty percent of the members of the board of directors shall constitute a quorum.

ARTICLE V: OFFICERS

Section 1. Enumeration and Election of Officers. The officers of the Jackson Area League shall be a president, an administrative/program first vice-president, a voter service second vice-president, a secretary, and a treasurer who shall be elected for terms of two (2) years by the general membership at an annual meeting and take office on the first day of the annual/fiscal year for which they were elected. The administrative/program vice-president and the treasurer shall be elected in odd-numbered years. The president, the secretary, and the voter service vice-president shall be elected in even-numbered years. No officer shall be elected in one capacity for more than two (2) consecutive terms.

Section 2. The President. The president shall preside at all meetings of the organization and of the board of directors. The president may, in the absence or disability of the treasurer, sign or endorse checks, drafts and notes. The president shall be an ex-officio member of all committees except the nominating committee. The president shall have such usual powers of supervision and management as may pertain to the office of the president and perform such other duties as may be designated by the board.

Section 3. The Vice-presidents. The vice-presidents, in the order of their rank, shall, in the event of absence, disability, resignation, or death of the president, possess all the powers and perform all the duties of that office. In the event that no vice-president is able to serve in the capacity, the board of directors shall elect one of its members to fill the vacancy. The vice-presidents shall perform such other duties as the president and the board of directors may designate.

Section 4. The Secretary. The secretary shall keep minutes of the annual meeting and of all meetings of the board of directors. The secretary shall notify all officers and directors of their election. The secretary shall sign, with the president, all contracts and other instruments when so authorized by the board and shall order and distribute to appropriate committees such printed supplies and publications of the Jackson Area League as are approved by the board of directors. Other duties may be assigned as the president and board of directors might deem necessary.

Section 5. The Treasurer. The treasurer shall collect and receive all moneys due; be custodian of these moneys, and deposit them in a bank designated by the board of directors; disburse them upon order of the board; present statements to the board at its regular meetings and an annual report to the annual meeting. The books of the treasurer shall be audited annually prior to the annual meeting.

ARTICLE VI: FINANCIAL ADMINISTRATION

Section 1. Fiscal Year. The fiscal year of the Jackson Area League shall commence on the first day of July each year.

Section 2. Dues. Annual dues shall be payable July first of each fiscal year. Any member who fails to pay dues prior to October 1 of the fiscal year shall be dropped from the membership rolls.

Section 3. Budget. A budget for the ensuing fiscal year shall be submitted by the board of directors to the annual meeting for adoption. The budget shall include support for the work of the League as a whole.

Section 4. Budget Committee. A budget committee shall be appointed by the board of directors at least two (2) months prior to the annual meeting to prepare a budget for the ensuing fiscal year. The proposed budget shall be sent to all members at least two (2) weeks before the annual meeting. The treasurer shall be an ex-officio member of the budget committee but shall not be eligible to serve as chairperson.

ARTICLE VII: MEETINGS

Section 1. Membership Meetings. There shall be at least four (4) meetings of the membership each year. Time and place shall be determined by the board of directors.

Section 2. Annual Meeting. The annual meeting shall be held as near the beginning of the fiscal year as possible, the exact date to be determined by the board of directors. The meeting shall:

a. adopt a local program for the ensuing year;

b. elect officers, directors, and members of the nominating committee;

c. adopt a budget for the ensuing fiscal year;

d. transact such other business as may be properly presented before it.

Section 3. Quorum. Members present shall constitute a quorum at all business meetings of the Jackson Area League.

ARTICLE VIII: NOMINATIONS AND ELECTIONS

Section 1. Eligibility. Nominees shall be voting members of the Jackson Area League.

Section 2. Nominating Committee. The nominating committee shall consist of three (3) members. Nominations for these officers shall be made by the current nominating committee. Any vacancy on the nominating committee shall be filled by the board of directors. Suggestions for nominations for officers and directors may be sent to the committee by any voting member.

Section 3. Report of the Nominating Committee and Nominations from the Floor. The report of the nominating committee of its nominations for officers, directors, and the members of the succeeding nominating committee shall be sent to all members at least two (2) weeks before the date of the annual meeting. The report of the nomination committee shall be presented to the annual meeting. Immediately following the presentation of the report, nominations may be made from the floor by any voting member provided the consent of the nominee shall have been secured.

Section 4. Elections. The elections shall be by ballot, provided that when there is but one (1) nominee for each office, the secretary may be instructed to cast the ballot for every nominee. A majority vote of those qualified to vote and voting shall constitute an election. Absentee or proxy voting shall not be permitted.

ARTICLE IX: PROGRAM

Section 1. Principles. The principles are the concepts of government supported by the League as a whole and constitute the authorization for the adoption of program.

Section 2. Program. The program of the Jackson Area League shall consist of action to implement the principles and those local governmental issues chosen for concerted study and action.

Section 3. Program Selection. The annual meeting shall select the governmental issues for concerted study and action.

Section 4. Member Action. Members may act in the name of the Jackson Area League only when authorized to do so.

Section 5. Local League Action. The Jackson Area League may act only in conformity with, not contrary to, a position taken by the League of Women Voters of Mississippi and/or the League of Women Voters of the United States.

ARTICLE X: NATIONAL CONVENTION, STATE CONVENTION AND COUNCIL

Section 1. National Convention. The membership (or the board of directors) at a meeting before the date on which the names of delegates must be sent to the national office shall select delegates to the Convention the number allotted the Jackson Area League under the provisions of the Bylaws of the League of Women Voters of the United States.

Section 2. State Convention. The membership (or the board of directors) at a meeting before the date on which the names of delegates must be sent to the state office shall select delegates to that Convention the number allotted the Jackson Area League under the provisions of the Bylaws of the League of Women Voters of Mississippi.

Section 3. State Council. The membership (or the board of directors) at a meeting before the date on which the names of delegates must be sent to the state office shall select delegates to that Council the number allotted the Jackson Area League under the provisions of the Bylaws of the League of Women Voters of Mississippi.

ARTICLE XI: PARLIAMENTARY AUTHORITY

Section 1. Parliamentary Authority. The rules contained in Robert's Rules of Order, Newly Revised shall govern the organization in all cases in which they are applicable and in which they are not inconsistent with these Bylaws.

ARTICLE XII: AMENDMENTS

Section 1. Amendments. These Bylaws may be amended by a two-thirds vote of voting members present and voting at the annual meeting, provided that amendments were submitted to the membership in writing at least two (2) weeks in advance of the meeting.
Revisions and amendments adopted at the 1996 annual meeting of the League of Women Voters of the Jackson Area, Inc., with editorial changes to conform with the League of Women Voters of the United States Bylaws as of 1984, and slightly amended at subsequent conventions.

Last amended, April 2016